GPS tagging and place names

What gets recorded

Every scan carries three location fields: latitude, longitude, and a free-text place name. The coordinates are captured automatically at the moment you scan; the place name is yours to type — “Aisle 4, Bay 2”, “Dock door 3”, “Client site, back office”.

The coordinates answer “where was this, roughly, on a map”. The place name answers “where do I walk to pick it up”. They solve different problems, and the place name is usually the one your team actually searches.

Where it shows up

All three fields ride along everywhere the scan goes:

• in the dashboard, searchable by place name
• in the export, as location_name, location_lat and location_lng columns
• through the API on every scan you list

Working offline

GPS does not need a network. A scan captured with no signal still carries its coordinates from the moment of capture, and they sync unchanged when the phone reconnects — see offline scanning for the full contract.

One export caveat

Exports guard against spreadsheet formula injection: any cell that starts with =, +, - or @ is prefixed with an apostrophe so a spreadsheet treats it as text. A negative latitude or longitude starts with a minus sign, so it arrives as '-33.8688. Southern and western hemispheres, take note before feeding coordinates into a parser — strip the leading apostrophe if your tooling needs a number.